Deletion on request
If a reader asks for their name to be removed from an archive article, a new version is created with an entry in the log.
Use case · Consumer-advice magazine
One day, one focus feature, four articles.
How a consumer-advice magazine plans, writes and publishes the focus feature “Earning extra in retirement” in a single working day. The workflow runs from the topic meeting in the morning to the CMS in the afternoon and documents all approvals and costs.
About the scenario: The magazine “Geld & Alltag” (“Money & Everyday Life”) is fictional. The workflow shows what the system can do today. The pension figures and the cost figure for a guide come from documented runs. Everything still in progress is collected in the Outlook.
4articles in the focus feature, from guide to checklist
7agents per article, plus the Picture editor
12approvals by the editorial team, three per article
~€3model costs for the entire focus feature
One guide with full research was measured. The other figures are estimates and will be measured in the pilot.
Workflow
From 08:30 to 16:00
Each stage shows what the editorial team does and which agents are working. The diamonds mark approvals by humans; no step continues without them.
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08:30Topic meetingEditorial assistant
The assistant knows the archive
The editor-in-chief discusses the focus feature with the editorial assistant. It knows what the magazine has published on the topic so far and finds the gaps.
Editor-in-chiefWhat have we already done on extra earnings and pensions, and what’s missing for a focus feature?AssistantTwo articles in the archive: “Minijob in Old Age” (March 2024) and “Extra Earnings with Early Retirement” (May 2022). The second is outdated: since 2023, there has been no additional earnings limit for early old-age pensions. Suggestion for the focus feature:- Minijob alongside your pension, with a sample calculation
- Reduced earning capacity pension (Erwerbsminderungsrente): where limits still apply
- Pension adjustment 2027, as soon as the press release is out
- Cut-out checklist
The editor-in-chief adopts the four topics and provides a key message and set facts for each. The outdated 2022 article is flagged for an update.
Set: Since 2023, no additional earnings limits for old-age pensions, including early ones.
Avoid: Pressure, anglicisms, unexplained bureaucratic German. -
09:00Research & briefingAgent 1 · Researcher
Dossiers with sources, briefings with safeguard rules
The Researcher creates a dossier for each of the two guides, every piece of information with source and as-of date. From the knowledge folder, it pulls the magazine’s own reader survey as a source. The media kit marked confidential is left out. This produces two briefings with structure, target audience and safeguard rules. These include not mixing up reduced earning capacity pension and old-age pension, not inventing quotes and not presenting planned laws as passed.
€603 Minijob (German marginal employment) limit · as of 01/2026
€42.52 pension value (Rentenwert) · as of 07/2026
€13.90 minimum wage · as of 01/2026
Knowledge folder Reader survey 2026, p. 4: 38% of respondents over 63 earn extra income
excluded Media kit 2026 · marked confidential1Approval 1 of 3 · Editor-in-chiefAt 10:00, the editor-in-chief approves the first briefing. The second comes back with the note “more focus on the widow’s pension” and is revised twenty minutes later. For the Minijob guide, the editor-in-chief steps in personally: from five headline suggestions by the AI, they pick one and shorten it by hand.
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10:30Text & fact-checkAgent 2 · WriterAgent 3 · Fact-checkerAgent 4 · Tone of Voice
A text goes back to the Writer
The Writer writes the texts. The Fact-checker checks every statement against the dossier. The first version of the Minijob guide contains a figure that doesn’t appear in the dossier. The Fact-checker returns the text to the Writer before a human sees it. Version 2 passes the check; Tone of Voice then adapts it to the magazine’s voice.
Draft proof · Geld & Alltag · GuideVersion 1 → 2Minijob alongside your pension: what you can earn in 2026
Since 2023, there have been no additional earnings limits for old-age pensions. For the Minijob itself, a limit of €603 per month (as of January 2026) applies.
According to our reader survey, 38 percent of respondents over 63 already earn extra income. Around 40 percent of them work in retail.
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11:00Press releaseAll seven agents · Researcher without web search
The press release is scheduled at short notice
The Deutsche Rentenversicherung (German Pension Insurance) sends out its release on the pension adjustment. The editorial team feeds it into the system as a source, in parallel with the guides in progress. This time the Researcher does not search the web, which makes the article significantly cheaper and faster to complete. The Fact-checker still checks every figure, now against the press release.
Source: Press release Deutsche Rentenversicherung
Web research: off
passed 7 of 7 figures verified in the press releaseThe checklist is produced in short format with the compact language model and costs only a fraction. For the news item and checklist, too, the editor-in-chief first approves the briefing.
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12:00Format, image, searchAgent 5 · FormatterOptional · Picture editorAgent 6 · SEO / GEOAgent 7 · Editor-in-chief
Ready for readers, Google and AI search
The Formatter sets subheadings, info boxes and teasers in the CMS’s format. The magazine has added the Picture editor. For the guides, it picks images from the magazine’s own image database; for the checklist, it generates an illustration with AI, labeled as an AI image. SEO / GEO writes titles and meta descriptions and structures the articles so they are found on Google and in answers from AI assistants. Finally, the Editor-in-chief checks everything against the briefing and safeguard rules and delivers its overall verdict.
Image Minijob guide · from the image database
Image Checklist · AI-generated · labeled
passed Editor-in-chief: 4 of 4 articles ready for approval -
13:00Sign-off
Four texts signed off and frozen
The editor-in-chief reads the four articles and signs them off. Every signed-off version is frozen. Every further change creates a new version, with name and timestamp in the log.
2Approval 2 of 3 · Editor-in-chiefAll four texts signed off. From now on, every further change requires a new version.
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14:30Publication
Into the CMS, without overwriting anything
The system creates the four articles as drafts in the CMS. The final copy editor corrects a teaser there. When the editor-in-chief then approves one last change, the system detects the change in the CMS. It leaves the change intact and reports the conflict.
Conflict “Minijob alongside your pension”: teaser was changed in the CMS (final copy editor, 14:42)
Nothing overwritten. Please merge in the CMS.3Approval 3 of 3 · Editor-in-chiefAt 16:00, the editor-in-chief approves publication. The focus feature is online.
Costs
What the day cost
Every model call is in the log. That way, the editor-in-chief sees in the evening what AI costs the focus feature incurred, broken down by article.
| Article | Path | Model costs |
|---|---|---|
| Minijob alongside your pensionGuide with sample calculation | All seven agents with web research | approx. €1.30 |
| Reduced earning capacity pensionGuide, one revision round | All seven agents, rewrite without new research | approx. €1.45 |
| Pension adjustment 2027News item | Press release as source, without web research | approx. €0.35 |
| Extra earnings checklistShort format | From the guides’ dossiers, compact model | approx. €0.05 |
| Focus feature total | approx. €3.15 | |
Rounded and converted to euros. So far, one guide with full web research has been measured; it costs US$1.53. The figures for revision, press release and short format are estimates and will be measured in the pilot on your topics.
Result
What the editorial team did that day
Research, writing, review, formatting, illustration and optimization were handled by the agents. The decisions at every relevant point lay with the editorial team.
- 4topics set in conversation with the assistant, one outdated archive article discovered
- 1headline adjusted by hand, from five AI suggestions
- 1briefing sent back with a note, revised twenty minutes later
- 1unverified figure caught by the Fact-checker before a human saw it
- 1conflict in the CMS reported without overwriting the change
- 12approvals granted, each with name and timestamp in the log
Outlook
How the day gets even shorter
All the features described are in use today. The following expansion stages are in progress; the editorial teams in the pilots help set the order.
AI processing in the EU
Briefings, research and texts no longer leave the EU.
Fact store
The minimum wage from the last dossier is reused until it expires. Follow-up articles become faster and cheaper.
Your newsroom day
What would your day look like?
In the initial call, we walk through a run with a topic from your current planning. The call takes about 45 minutes, is held online and requires no preparation on your side.
To the editorial system